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This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: Activities and events linked to AccessibleEU
Data Controller: European Commission, Directorate-General for Employment, Social Affairs
and Inclusion, Unit D3 Disability and Inclusion
Record reference: DPR-EC-20629.1

Table of Contents

  1. Introduction
  2. Why and how do we process your personal data?
  3. On what legal ground(s) do we process your personal data?
  4. Which personal data do we collect and further process?
  5. How long do we keep your data?
  6. How do we protect and safeguard your personal data?
  7. Who has access to your data and to whom is it disclosed?
  8. What are your rights and how can you exercise them?
  9. Contact information
  10. Where to find more detailed information?


The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU)  2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation “Activities and events linked to AccessibleEU” undertaken by the European Commission, DG Employment, Social Affairs and Inclusion is detailed below. Particularly, the processing activities informed according to this privacy notice are related to the development of the functions within AccessibleEU and the Consortium, which has been established to carry out the service of support the creation.
The following organisations are members of the referred Consortium:


  • ONCE Foundation.
  • European Association of Service providers for Persons with Disabilities (‘EASPD’).
  • European Network for Accessible Tourism (‘ENAT’).
  • Spanish Association for Standardization (‘UNE’).
  • Johannes Kepler Universität Linz.
  • Subcontractors providing support to the foregoing, such as the national expertsassigned to the 27 EU countries.
  • Process expert organizations, i.e. Deloitte, Pomilio Blumm and UNISYS.

Why and how do we collect your personal data?

The European Commission collects and uses your personal data for the following purposes:

  • Sending of the Newsletter.
  • Sending of surveys.
  • Event management and organization.

These processing activities will be performed under the responsibility of the European Commission as Data Controller, regarding the collection and processing of personal data.

As for the collection of the personal data, the European Commission will obtain the personal data through the following means:

Applicant forms collected via the ‘Accessible EU’ center website (

On what legal ground(s) do we process your personal data?

Processing activities based on the data subject's consent

Which personal data do we collect and further process?

The personal data processed for each of the processing activities are listed in the previous

How long do we keep your data?

The European Commission only keeps your personal data for the time necessary to fulfil
the purpose of collection or further processing, namely until:
• you select to opt out from any communication from AccessibleEU or indicate your wish
for your organisation to be represented by a different contact person or to be wholly
removed from any/all of the activities of AccessibleEU. You can write to the functional mailbox accessibleeuatfundaciononce [dot] es (accessibleeu[at]fundaciononce[dot]es). Appropriate action shall be taken within
one week of receiving the request.
• The end of the contract period for the support services of AccessibleEU in December


How do we protect and safeguard your personal data?

All personal data in electronic format are stored on the servers of the European Commission.
All processing operations are carried out pursuant to the Commission Decision (EU, Euratom)
2017/46 of 10 January 2017 on the security of communication and information systems in the
European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing
operations of personal data on behalf of the Commission, and by the confidentiality
obligations deriving from the transposition of the General Data Protection Regulation in the EU
Member States (‘GDPR’ Regulation (EU) 2016/679). Access to the personal data is only given
on a need to know basis.

In order to protect your personal data, the Commission has put in place a number of technical
and organisational measures. Technical measures include appropriate actions to address
online security, risk of data loss, alteration of data or unauthorised access, taking into
consideration the risk presented by the processing and the nature of the personal data being
processed. Organisational measures include restricting access to the personal data solely to
authorised persons with a legitimate need to know for the purposes of this processing

Who has access to your data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying
out this processing operation and to authorised staff according to the “need to know”
Such staff abide by statutory, and when required, additional confidentiality agreements.
The controller will transmit your personal data to its contractor (processor) based on a
contract pursuant to Article 29 of Regulation (EU) 2018/1725.
The personal data of the data subjects may be communicated to the following recipients:

  • Administrations, Authorities and/or other Public Bodies, including Courts an Tribunals, always in accordance with the provisions of current regulations on the protection of personal data.
  • Police Forces or similar organisms, in order to comply with obligations and always within the functions that such authorities have entrusted by Law.
  • Third parties involved in the activities lead or promoted by the Data Controller.
  • Consortium members, as identified in Section 1, whether the data subject has authorized such transfer.
  • Where the data subject has requested for his/her participation in a specific event,his/her personal data will be transferred to the third party that organizes it.
  • In addition, the companies that support the Data Controller in the fulfillment and management of its activity, may also be recipients of the information, as data processors

The information we collect will not be given to any other third party, except to the extent and for the purpose we may be required to do so by law

What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU)
2018/1725, in particular the right to access your personal data and to rectify them in case your
personal data are inaccurate or incomplete. Where applicable, you have the right to erase
your personal data, to restrict the processing of your personal data, to object to the
processing, and the right to data portability.

You have consented to provide your personal data to the European Commission for the
present processing operation. You can withdraw your consent at any time by notifying the
Data Controller. The withdrawal will not affect the lawfulness of the processing carried out
before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller or, in case of conflict, the Data
Protection Officer. If necessary, you can also address the European Data Protection
Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing
operations, please provide their description (i.e. their Record reference(s) as specified under
Heading 10 below) in your request.

Contact information

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have
comments, questions or concerns, or if you would like to submit a complaint regarding the
collection and use of your personal data, please feel free to contact the Data Controller,
European Commission Directorate-General For Employment, Social Affairs and Inclusion
Unit D3 Disability and Inclusion EMPL-VT-2022-027atec [dot] europa [dot] eu (EMPL-VT-2022-027[at]ec[dot]europa[dot]eu)

  • The Data Protection Officer of the European Commission

You may contact the Data Protection Officer (data-protection-officeratec [dot] europa [dot] eu (data-protection-officer[at]ec[dot]europa[dot]eu)) with
regard to issues related to the processing of your personal data under Regulation (EU)

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data
Protection Supervisor,
or edpsatedps [dot] europa [dot] eu (edps[at]edps[dot]europa[dot]eu), if you consider that your rights under Regulation
(EU) 2018/1725 have been infringed as a result of the processing of your personal data by
the Data Controller.

Where to find more detailed information?

The European Commission Data Protection Officer (DPO) publishes the register of all
processing operations on personal data by the Commission, which have been documented
and notified to him. You may access the register via the following link:

This specific processing operation has been included in the DPO’s public register with the
following Record reference: DPR-EC-20629.1